Planning the budget for your trip
To advertise the study abroad trip you plan to lead you will need to know how much to charge the students. Deciding the appropriate trip fee is one of the most challenging aspects of planning your trip, as you will have to charge enough to ensure you cover expenses in the trip’s budget, but you don’t yet have your hotel reservations or transportation booked during the budget planning process so you don’t know exactly what to charge. Here are some of the expenses you will need to include in your budget. These costs need to be covered by the trip fee the students pay, so you don’t want to promise more than your budget can deliver!
- Estimate your airfare
- Estimate ground transportation expenses
- Estimate lodging expenses
- Estimate cost of admissions to museums, events, cultural sites, etc.
- Estimate cost of meals
- Estimate costs of other expenses
Important: Many of the estimates in this document will vary based on the exchange rate and the costs you experience may be higher or lower. Also, the cities you are visiting, time of year, and other factors will play a role in your actual expenses. This information should be useful in planning your expenses however you may need to adjust the amounts based on your particular trip.